Module 06 / 13 · Academics & people
Student, Faculty & Parent Portals
Give students, faculty and linked parents a simple home page for their daily work. Display shared records from the responsible modules instead of maintaining separate copies.
Student homeFaculty workspaceLinked parent viewNotices & requests
The working flow
What happens, step by step
- System administrator creates an account with an approved role.
- Student section verifies parent-to-student links.
- User sees only permitted records and assigned actions.
- Requests route to the responsible office and retain status history.
- Published results, receipts and notices appear automatically from source modules.
How this connects
Portals are views into Student Records, Fees, Scholarships, LMS and Placement; the original module remains the source of truth.
One owner for every action.
The responsible office enters and maintains its records. The named verifier checks accuracy; the approver authorises decisions. Every material change retains the actor, date and reason.
The responsible office enters and maintains its records. The named verifier checks accuracy; the approver authorises decisions. Every material change retains the actor, date and reason.
The record specification
Fields, requirements & responsibility
Each row identifies the input, when it is needed and who is responsible.
01 / Account & access
8 fields| Field name | Input type | Requirement | Entered by | Verified / approved by |
|---|---|---|---|---|
| User ID | Automatic ID | System generated | System administrator / student section | Authorised department owner |
| Role and account status | Select | Required | System administrator / student section | Authorised department owner |
| Linked student / employee ID | Linked record | Required | System administrator / student section | Authorised department owner |
| Verified email and mobile | Email / telephone | Required | System administrator / student section | Authorised department owner |
| Parent relationship and verification | Text / approval | For parent accounts | System administrator / student section | Authorised department owner |
| Assigned classes / departments | Linked records | For faculty | System administrator / student section | Authorised department owner |
| Activation and deactivation date | Date | Required | System administrator / student section | Authorised department owner |
| Role change reason and approval | Text / approval | For changes | System administrator / student section | Authorised department owner |
02 / Home page & services
13 fields| Field name | Input type | Requirement | Entered by | Verified / approved by |
|---|---|---|---|---|
| Student profile and academic summary | Linked view | System generated | Source module / user | Relevant office |
| Attendance and published results | Linked view | System generated | Source module / user | Relevant office |
| Annual fees, dues and receipts | Linked view | System generated | Source module / user | Relevant office |
| Scholarship form and renewal progress | Linked view | System generated | Source module / user | Relevant office |
| Learning materials and assignments | Linked view | System generated | Source module / user | Relevant office |
| Placement invitations and applications | Linked view | System generated | Source module / user | Relevant office |
| Notice title, audience, content and expiry | Text / select / date | Required | Authorised staff | Relevant office |
| Acknowledgement status | Yes / no | When required | Recipient | Relevant office |
| Request category and description | Select / long text | Required | User | Relevant office |
| Request attachments | Files | If required | User | Relevant office |
| Assigned office and response deadline | Select / date | Required | Service desk | Relevant office |
| Request status, response and history | Select / long text | Required | Responsible office | Relevant office |
| Parent communication preference | Select | Optional | Verified parent | Relevant office |
Approvals & operating rules
- Parent access requires a verified relationship and the institute’s access policy.
- Users cannot edit published marks, paid receipts or approved scholarship decisions through a portal.
- Role changes and account deactivation are recorded and reviewed.
Keep people informed
Notifications
- User: relevant notices, request updates and deadlines.
- Faculty: assigned classes, submissions and advisee requests.
- Linked parent: permitted attendance, fee and institutional updates.
Make decisions clearly
Reports
- Account activation and role assignments
- Pending service requests by office
- Notice audience and acknowledgement
- Parent-link verification register
Notification channels, approval thresholds and external integrations are proposed and will be confirmed with the institute. The local demonstration does not send messages.